How to Add a Signature in Outlook on Mac

If you're looking for a way to add a professional touch to your emails, setting up a signature in Outlook on Mac is easy and straightforward. With both the new Outlook for Mac and the original desktop version, you can insert a signature using the toolbar/ribbon or menu bar.

To get started, open Outlook and click on 'Outlook' > 'Preferences' from the menu bar. This will open the Preferences window, where you'll find the 'Signatures' section. From here, you can create, edit, and manage your signatures with ease.

Insert a Signature Using the Toolbar/Ribbon

To insert a signature using the toolbar/ribbon, follow these steps:

1. Close the window and return to the email composition window.

2. You should see your updated signature in the Signatures window.

3. Revisit the Signatures section in the Outlook Preferences if you need to make changes to a signature you created.

Creating Multiple Signatures

You can also create different signatures for different situations or accounts. To do this, follow these steps:

1. With the Signatures window open, head to the bottom labeled 'Choose default signature.'

2. Optionally, take the next step to set up the default signature for new emails, replies, and forwards.

3. You can create different signatures for your other connected accounts or certain situations.

Formatting Your Signature

You can use the formatting tools at the top of the Signatures window to adjust the font size, style, and color, insert an image, and pick an alignment. When you're finished, click the 'Save' button on the top left and then close the window.

Using Your New Signature

To use your new signature in Outlook, simply open an email composition window and click on the 'Signature' button at the top of the page. You can choose from a list of available signatures or select 'None' if you don't want to use a default signature. You can also switch between different signatures depending on the account you're using.

In conclusion, setting up a signature in Outlook on Mac is easy and allows you to add a professional touch to your emails. With the ability to create multiple signatures for different situations or accounts, you can customize your email experience to suit your needs.

How to add signature in outlook on mac